How to Quickly Add Contacts from Emails in Outlook 2010

How many times have you gone back and forth between an email message and your contact list to add a new contact? Fortunately there’s an easier way to add contacts from an email message. Outlook allows users to create new contacts from an open email message by right-clicking on the users name in the From: field in the message window. Usually this field will include the persons name and email address (see example below). Follow the steps below to create a new contact while reading an email message in Outlook 2010.

Add Contacts from Emails in Outlook 2010

The screenshot above illustrates the information included when users send emails.

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Note: I used Outlook 2010 beta in this tutorial.

Add Contacts from Emails in Outlook 2010

1. Assuming you have an email message open. Right-click on the name or email address of the individual that sent you the message.

2. Click on Add to Outlook Contacts from the menu.


Add Contacts from Emails in Outlook 2010

3. When the New Contact window opens you will notice that the information included in the message (Name & Email Address) is automatically populated in the Contact form. Fill out the remainder of the fields.

4. Click on the Save & Close button to save and close the new contact window.

Now that was easy.

  • York

    Thanks so much! This is so simple but I would have never thought to try that so thanks. Microsoft should point this feature out somehow to users. I used to have to use a service called Plaxo to do this and am glad to see it integrated, though hidden.

  • TruckNut,

    I don’t know that there is a way to add multiple contacts like that to Outlook. You can try adding them from the Suggested Contacts view (I’m not sure if that’s any faster). The only way I know of to add multiple contacts is to add them to an excel spreadsheet and import them as a .csv file. You could also export contacts from another email program and add them to contact list by importing them. The reason you go one at a time is to add contact details for each…let me know if you need any help with some of the options I provided. Thanks.

  • TruckNut,

    I don’t know that there is a way to add multiple contacts like that to Outlook. You can try adding them from the Suggested Contacts view (I’m not sure if that’s any faster). The only way I know of to add multiple contacts is to add them to an excel spreadsheet and import them as a .csv file. You could also export contacts from another email program and add them to contact list by importing them. The reason you go one at a time is to add contact details for each…let me know if you need any help with some of the options I provided. Thanks.

  • TruckNut,

    I don’t know that there is a way to add multiple contacts like that to Outlook. You can try adding them from the Suggested Contacts view (I’m not sure if that’s any faster). The only way I know of to add multiple contacts is to add them to an excel spreadsheet and import them as a .csv file. You could also export contacts from another email program and add them to contact list by importing them. The reason you go one at a time is to add contact details for each…let me know if you need any help with some of the options I provided. Thanks.

  • TruckNut

    What if you wanted to quickly save all the contacts in the TO box to your contacts? Is there a way to do that without having to click on each person one at a time?

    • TruckNut,

      I don’t know that there is a way to add multiple contacts like that to Outlook. You can try adding them from the Suggested Contacts view (I’m not sure if that’s any faster). The only way I know of to add multiple contacts is to add them to an excel spreadsheet and import them as a .csv file. You could also export contacts from another email program and add them to contact list by importing them. The reason you go one at a time is to add contact details for each…let me know if you need any help with some of the options I provided. Thanks.

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  • Very useful blog, this tip is already helping me get more organized. Sometimes I’m too bust to slow down and sharpen my ax this site helps.

  • Very useful blog, this tip is already helping me get more organized. Sometimes I’m too bust to slow down and sharpen my ax this site helps.