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Combine Your Email Accounts With Gmail

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combine email accounts with gmail header Combine Your Email Accounts With Gmail

In previous articles I detailed how I was able to move from Outlook to Google for all of my email and organizational tasks. In this article I’ll cover how I moved all of my email accounts to Gmail. I’ll walk you through the simple process of adding an account from Hotmail that will be accessible via Gmail. If you have any tips to share, please post them below.

Note: It appears that users can add up to five accounts, if you attempt, as I did to add the sixth account you will received the error message found at the end of this how-to. I used the Hotmail example, but you can add other accounts from Att, Covad, Yahoo, and others.

combine email accounts with gmai Combine Your Email Accounts With Gmail

1. Log on to your Gmail account and click on the Settings link located on the top right corner of the screen.

combine email accounts with gmail Combine Your Email Accounts With Gmail

2. Click on the Accounts tab and click on the Add a mail account you own link in the Get mail from other accounts section.

combine email accounts with gmail1 Combine Your Email Accounts With Gmail

3. The Add a mail account you own pop-up will appear. Enter the email address you would like to add and click on the Next Step button to proceed.


combine email accounts with gmail2 Combine Your Email Accounts With Gmail

4. Enter the highlighted information, Username, Password and in most cases you can leave the default options for POP Server and Port. The other option are at your discretion. Click the Add Account button when you are done.

Note: I suggest you add a check mark to Always use a secure connection (SSL) when retrieving mail. You can also label the incoming messages from this account to help you identify them.

5. Repeat for all the email accounts you would like to add.

Tips

combine email accounts with gmail warning Combine Your Email Accounts With Gmail

-Error message when I attempted to add more than five accounts – You already have the maximum number of accounts allowed

combine email accounts with gmail check Combine Your Email Accounts With Gmail

-Emails are fetched in hour intervals so keep that in mind when you are expecting messages at a certain time. Messages will not come in until Gmail fetches them at it’s predetermined interval. At the moment it does not look like there is a way to modify this interval. However you can manually tell Gmail to fetch the emails by going the Accounts tab in the Settings menu and clicking on the Check mail now link.

 

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Originally posted Jul 03, 2009

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  • Anonymous

    If you want to actually merge several accounts into one and keep the folder structure of them all, you should try our tool at http://www.migrationbox.com/emailtransfer

    • http://www.gilsmethod.com Gilberto J Perera

      For $48 bucks I rather just sync to local folder and then back to the
      service I wish to use.

      Like the GilsMethod.com Facebook page for a
      chance to win an iPod Touch and other prizes.

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  • http://successenvironments.com Marlowe Aster

    You can change the frequency with how often each email is checked in gmail, by going into the Accounts and Import screen, going to the “edit info” tab for the selected email, and right clicking on it. Hover on the “Reload Every” selection, and the arrow shows different time options with how often the email is checked for updates. You can even customise the frequency if you wish. :)

    • http://www.gilsmethod.com Gil

      @Marlow Aster- I’m not seeing that option with my Gmail…I followed your instructions, but did not see that option. Was this with POP3 email? Please let me know so that I can configure this…it is a setting I would really like control over, thanks.

  • http://successenvironments.com Marlowe Aster

    You can change the frequency with how often each email is checked in gmail, by going into the Accounts and Import screen, going to the “edit info” tab for the selected email, and right clicking on it. Hover on the “Reload Every” selection, and the arrow shows different time options with how often the email is checked for updates. You can even customise the frequency if you wish. :)

    • http://www.gilsmethod.com Gil

      @Marlow Aster- I’m not seeing that option with my Gmail…I followed your instructions, but did not see that option. Was this with POP3 email? Please let me know so that I can configure this…it is a setting I would really like control over, thanks.

  • http://lynndye.com Lynn Dye

    Hi Gil – Thanks so much for writing back. I too, apologize for the long delay.

    Yes, I did set up my live account using my domain name and never had an address with live or hotmail in it – only my domain. So, that is the problem then?

    As far as enabling POP/IMAP, I’ve looked and looked and don’t see this setting anywhere.

    I have my live mail imported into outlook 2007, and the setting on that is ‘MAPI’ – which was done for me by outlook.

    But, if you think it’s my domain that is preventing this, I will live with it. Thanks again.

    Lynn Dye

  • http://lynndye.com Lynn Dye

    Hi Gil – Thanks so much for writing back. I too, apologize for the long delay.

    Yes, I did set up my live account using my domain name and never had an address with live or hotmail in it – only my domain. So, that is the problem then?

    As far as enabling POP/IMAP, I’ve looked and looked and don’t see this setting anywhere.

    I have my live mail imported into outlook 2007, and the setting on that is ‘MAPI’ – which was done for me by outlook.

    But, if you think it’s my domain that is preventing this, I will live with it. Thanks again.

    Lynn Dye