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How to Edit Headers and Footers in Word 2010

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Are you new to Word 2010 or Word 2007 and don’t know where the Header and Footer went? Don’t worry, in this guide I will show you where on the Office Ribbon the Header & Footer options reside and I will also show you how to use some of the options that are available to customize the header and footer in your documents. The Header and Footer options are now located in the Insert tab of the Office Ribbon in the Header & Footer Group. In this group you will also find the Page Numbers button which allows you to insert page numbers in your document.

If you have any comments or questions, please post them in the comments section below.

Note: I used Word 2010 for this tutorial, but it applies in Word 2007.

modifyheaderfooterword2010 thumb How to Edit Headers and Footers in Word 2010

1. Click on the Insert tab in the Office Ribbon.

2. The Header and Footer group in the Insert tab will provide you with the following three buttons:

  1. Header: This button will expand to provide you with pre-formatted headers that can be used in the existing document.
  2. Footer: This button will expand to provide you with pre-formatted footers that can be used in the existing document.
  3. Page Number: This button will expand to provide you with pre-formatted page numbers that can be used in the existing document.

modifyheaderword2010 thumb How to Edit Headers and Footers in Word 2010

A. When you click on the Header button the menu will expand to provide you with essentially two options:

  • Built-in Headers with formatting and elements
  • Several options to acquire additional headers, the ability edit and remove headers, and the option to add a custom formatted header to the list.

B. The Built-in headers can be used by simply clicking on one of the headers available and it will be added automatically to your document’s formatting.

C. In this section you have several options:

  • More Headers from Office.com When you click on this you will be taken to a page with additional headers that can be used in your document.
  • Edit Header Clicking on Edit Header will expose the header so that you can edit it however you see fit. This option can also be enabled by double-clicking on the header area.
  • Remove Header If you’re not happy with the outcome of your header, simply delete it and start again.
  • Save Selection to Header Gallery If you’ve designed or customized an existing header, make sure you Save it so that you can use it in another document.

modifyfooterword2010 thumb How to Edit Headers and Footers in Word 2010

A. When you click on the Footer button the menu will expand to provide you with essentially two options:

  • Built-in Headers with formatting and elements
  • Several options to acquire additional headers, the ability edit and remove headers, and the option to add a custom formatted header to the list.

B. The Built-in headers can be used by simply clicking on one of the headers available and it will be added automatically to your document’s formatting.

C. In this section you have several options (Same as header above):

  • More Footers from Office.com When you click on this you will be taken to a page with additional footers that can be used in your document.
  • Edit Footer Clicking on Edit Header will expose the header so that you can edit it however you see fit. Like the header, you can double-click on the footer area to edit it.
  • Remove Header If you’re not happy with the outcome of your header, simply delete it and start again.
  • Save Selection to Header Gallery If you’ve designed or customized an existing header, make sure you Save it so that you can use it in another document.

modifyheaderinsertpagenumberword2010 thumb How to Edit Headers and Footers in Word 2010

A. When you click on the Page Number button you will be presented with the B. following items that can be edited or included in the header:

  • Top of Page This will add page numbers to the top of the page (header section).
  • Bottom of Page This will add page numbers to the bottom of the page (footer section).
  • Page Margins This will add the page numbers to the page’s margins (left or right side of the page).
  • Current Position This option will add page numbers wherever the cursor is currently at, this could be in the header, footer, or body of the document.
  • Format Page Number You will be able to format the page number to your liking.
  • Remove Page Numbers If you don’t like the page numbers or the formatting has gotten too funky, just click on Remove Page Numbers to remove the numbers from the document.

modifyheadereditingword2010 thumb How to Edit Headers and Footers in Word 2010

When you are in the Header/Footer editing mode the document will change so that only the A. Footer and the B. Header can be edited. You will also notice that the Office Ribbon will change to include C. Header and Footer Tools tab where you will be able to use a slew of tools to format and customize your document’s header and footer.

Originally posted Jun 24, 2010

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  • Debbie PhD

    I am using superscript numbers in text that coincide with the endnote in the reference list. In Word 2007, you insert the number, and it puts a number at the end of the document. The problem comes in when I have to repeat the reference in text. So, I want to use #17 as a superscript twice or more and have it coincide with the #17 author in my endnote reference list (not endnote the software, just meaning the footnote ref list that’s at the end of the document.)
    How do I add the redundant #17 without word generating a duplicate number in the ref list, and changing it to #18?

    • http://www.gilsmethod.com Gilberto J Perera

      Debbie,

      Before I look into this, please let me know if you’ve had a chance to
      resolve it yet. Thanks.

      Regards,

      *Gilberto J Perera*, Microsoft MVP
      Editor-in-Chief, GilsMethod.com | Tech How-to
      Guides for the Rest of Us™
      Like the GilsMethod.com Facebook page for a
      chance to win an iPod Touch and other prizes.

  • Pingback: Comments Word 2010 | AllGraphicsOnline.com

  • Niko

    Please explain to me how i adjust y headers so they are different on every page. I am putting together a multi-section newsletter and i need different headers to mark the beginning of different sections. Please help. Thanks.

    Niko

    • http://www.gilsmethod.com Gilberto J Perera

      This guide may help you out. Let me know if you need help.

  • Michael

    Hi,

    Regarding Word 2010:
    Is it possible to fill the entire footer with a colour, as well as having a page number?
    I.e. fill the entire footer section in a dark blue, and have the page number in the bottom right corner in white?

    Thannk you.

  • Nicola

    Hello,

    Is it possible to have your header change at various points throughout the document? I saw your note regarding continuous sections, but even with adding continuous sections, when you change the header – it still changes on all pages in all sections?

    Thanks, Nicola.

  • Wfoulk

    My pages numbers start over about half way through the document. Anyone know how I can correct that?

  • Sujey1302

    how do i keep my header on just on page.
    i need to have my paper on MLA format. so how do i put my page number on the top right corner.? please help.
    a.d i have Word 2010

    • http://www.gilsmethod.com Gilberto J Perera

      Did you try adding the page number using the Insert tab in Word 2010? Insert > Header, choose what you want to insert. Let me know.

  • Ahowe

    I work in a law office and when we type Wills, we need a footer at the bottom of all of the pages, which is where the client signs their names; however, we need the last page to not have the footer, as the signature line will appear near where they date the Will (2 signature lines on the last page would be redundant). I’m having problems getting the footer off the last page without removing it from the entire document. In the previous editions of Word we used, we would put in a section break at the top of the last page, click on the footer, unclick “same as previous”, and remove the signature line. I can’t seem to figure out how to do all this in the new edition. Thanks.

    • http://www.gilsmethod.com Gilberto J Perera

      Ahowe,

      What you would need to do is add a section break (continuous) this option is available in the Page Layout tab in the Page Setup group, click on Breaks and choose continuous. This will help you separate your document into sections which will help you set different headers and footers for each section.

      Please let me know if this helps.

    • Yardboy

      FYI, for posterity – had this problem as well and finally found it. It is now called “link to previous” and shows up as a button just to the left of center on the Header & Footer Tools ribbon.

    • Jacdan

      have you had any luck with this. I myself work for a law firm and we have just swapped to 2010 and i a finding it very frustrating not being able to delete the footer from the last page without it being deleted from the entire document. I have googled everyting and nothing

    • http://www.gilsmethod.com Gilberto J Perera

      Did you try creating sections like this guide instructs? – Create Sections
      in Word 2010 to Use Multiple Page
      Formats

  • Cindy

    I chose the footer with the maroon horizontal line across the top of the footer. How do I change the look/color of that line? Thanks.

    • http://www.gilsmethod.com Gilberto J Perera

      Cindy,You must have the Footer active then select the horizontal line and use the editing tools found on the Office Ribbon to change the color and line width. Let me know if you need more guidance.

    • Jjblackisback

      How do you remove the horizontal line completely?

    • Dmack901

      Bump, it’s not a “horizontal line”. It’s just physically a horizontal line. It moves based perfectly on the footer height so I think it’s some sort of section border? Please help.

    • http://www.gilsmethod.com Gilberto J Perera

      Can you send me a screenshot? Please use this address – gilsmethod[at]
      gmail.com Thanks. To screenshot in Windows press the Print Screen button on
      the keyboard and paste the image into a word document…save it and send it
      this way. Thanks.

      Regards,

      *Gilberto J Perera*, Microsoft MVP
      Editor-in-Chief, GilsMethod.com | Tech How-to
      Guides for the Rest of Us™
      Like the GilsMethod.com Facebook page for a
      chance to win an iPod Touch and other prizes.